Administrative Specialist

Administrative Specialist

The Administrative Specialist plays a critical role in ensuring the smooth operation of office functions. Your organizational skills and eye for efficiency will support office staff in serving clients in an efficient manner. Excellent Procedural skills and a collaborative demeanor makes the Administrative Specialist an integral part of the project team.

Duties / Qualifications include but are not limited to:

Required Skills:  Positive attitude, open mindedness, listening, excellent communication, intuition, planning and time management, cooperative mindset, organization, and an eye for detail 

Required experience:  Microsoft Office, phone systems, data entry, organization, database systems, reporting, business writing, troubleshooting, and training 

Responsibilities: 

-Maintain digital database  

-Organize and maintain digital and paper filing system 

-Oversee office supplies and maintenance  

-Manage office calendar and Executives’ schedules 

-Implement and maintain Executive organizational systems  

-Assist with Accounting entry and reporting 

-Ability to handle sensitive related and proprietary information in a confidential manner 

Duties: 

-Carry out daily tasks in an effective and timely manner 

-Sort, organize, and archive digital and paper files 

-Create and maintain organizational systems 

-Perform general typing and data entry 

-Perform general accounting data entry 

-Perform clerical duties as needed 

-Maintain equipment registration, warranty, and maintenance records 

-Create schedules and provide regular notice 

-Support Executive staff in accessory duties 

-Create and distribute regular reports 

-Delivering and/or picking up documents, mail, etc. 

-Schedule, perform, and/or delegate general office cleaning duties 

-Assist coworkers in the performance of their duties in the office as needed 

Job Type: Full-time

Salary: $13.00 - $15.00 /hour

Benefits: Flexible schedules, paid vacation and holidays, paid flex days, provided apparel,  assistance for continuing education, employee recruitment bonus, perfect attendance incentive.

Required education: High school or equivalent

Required license or certification: driver’s license

If this sounds like you, please complete an application or email your resume today!!